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YBuy Cardholder Agreement
YBuy Cardholder Agreement
HONESTY and RESPONSIBILITY are core values of YMCA of the NORTH. The YBUY corporate card you have received represents our YMCA’s trust in you. You are empowered as a responsible agent to wisely make allowed purchasing decisions based on your position and business need. Your signature is verification that you agree to be accountable for compliance with all YBUY policies as summarized below. It also acknowledges that your leader will review all expenses for appropriateness, with consequences for non-compliance.
YBuyAgreement
1. I understand my YBuy corporate card is for YMCA of the NORTH purchases only. Appropriate purchases differ by position, but are limited to incidentals not covered by existing Purchasing procedures.
2. If my YBuy is being issued as restricted for fuel only, I agree to use my YBuy for YMCA vehicle fuel purchases only.
3. I understand I am responsible for on-time allocation of my YBuy charges in Concur. This must be completed by the 25th of the month for all outstanding transactions. Failure to do so can result in termination of my purchasing privileges and cancellation of my YBuy Card. I am also responsible for resolving any discrepancies by either contacting the supplier or US Bank.
4. I agree not to use my YBuy for any personal purchases. I agree to differentiate my YBuy from personal cards in some way (add a sticker, keep in card sleeve, etc). I agree to differentiate my YBuy card information in some way when using it to make online/app-based purchases to avoid using the wrong card.
5. I understand my YBuy card cannot be used for cash advances.
6. I understand that improper use of this card will be considered misappropriation of YMCA funds. This will result in disciplinary action, up to and including termination of employment, and repayment of misappropriated funds.
7. If the card is lost or stolen, I will immediately notify US Bank by calling the telephone number listed on back of the card. I will also notify ybuy@ymcanorth.org
8. I agree to surrender the YBuy Card immediately upon termination of employment, whether for retirement, voluntary or involuntary reasons.
9. I understand my YBuy is issued in my name. I will not allow any other person to use the card. I am considered responsible for any and all charges against my card. This includes retaining receipts for each purchase and submitting receipts and allocations through Concur by the 25th of each calendar month.
10. As the card is YMCA property, I understand that I may be periodically required to produce the card to validate its existence and account number.
11. I have read and understand the Purchasing Policy documents on the YShare >Purchasing page. I understand my YBuy is restricted and only provided for use on purchases that are not able to be processed through Central Purchasing. My YBuy may be revoked based on change of purchasing policy, or by change of assignment or location. I understand that my YBuy is not an entitlement nor reflective of title or position.
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Cardholder Name
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